शासकीय जमा लेखांकन प्रणाली (GRAS)

What This Document Says

Gazette Reference: Maharashtra eGazette — GRAS (Government Receipt Accounting System) Circular, issued by the Office of the Additional Commissioner of State Excise, Maharashtra State, Mumbai Type: Administrative Circular / Procedural Guidelines — Non-Fee Amendment Authority: Office of the Additional Commissioner of State Excise, Maharashtra (Email: aoexcisecom@gmail.com)

Unable to provide a standard amendment summary in the usual format — this gazette is not a rule/section amendment under the Bombay Prohibition Act. Instead, it is an administrative/procedural circular issued by the State Excise Department regarding the Government Receipt Accounting System (GRAS) — the online e-payment and accounting platform used for excise revenue collection.

What the Circular Covers (Key Topics):

1. Defacement of e-Challan (e-Chalan Defacement)

Describes the process of "defacing" (marking as used/cancelled) an e-challan after it is used for payment.
Warns against misuse of non-defaced challans; once a challan is used and defaced, it cannot be reused.
Provides procedure for officers to handle defaced vs. non-defaced challans and action to be taken against misuse.

2. Refund of e-Payment

Lays down the procedure for claiming refunds of amounts paid online via GRAS.
Requires submission of GRN (Government Reference Number), Bank CIN, Bank Reference, and Bank Scroll Number/Date for refund claims.
Refund claims must be submitted through the proper channel (Treasury/Account Officer) and cannot be processed without complete documentation.
Distinguishes between refunds to be processed through departmental/treasury route vs. direct bank refund route.

3. Accounting Procedures

Describes accounting reports to be generated via GRAS:
- Cash Account
- Covering Schedule

Daily Cash Book

Total Receipt

Lays down that all receipts must be properly accounted for and reconciled.

4. Reconciliation of e-Receipts

Requires reconciliation of online receipts with treasury/bank records.
Officers must match GRN records and verify entries; discrepancies must be resolved before finalizing accounts.
References use of R.B.I. (Reserve Bank of India) scroll reconciliation.

5. Correction of Misclassification of Scheme Code

If an incorrect scheme/head of account code is used during e-payment, a Correction Memo / Transfer Entry must be raised.
Cannot be done unilaterally — requires approval at appropriate level and proper documentation before transfer entry is processed in GRAS.

6. Revocation of Defacement / Refund Entry

Provides a mechanism to revoke (reverse) a defacement or refund entry if made in error.
Revocation requires specific approval and must be completed within prescribed timelines.
Once revoked, the original entry is restored and further action can be taken.

7. Payment Across Bank Counter

Addresses situations where payment is made directly at a bank counter (offline mode).
Such payments must still be recorded in GRAS with GRN, Bank CIN, Bank Reference, and Scroll Number/Date.

8. "Zero Balance" Bank Account (2023 Onward)

From 2023, a "Zero Balance" arrangement has been implemented with the designated bank(s).
Lists three types of accounts under this arrangement:
- Personal Ledger Account
- Consolidated Fund Account
- Contingency Fund Account
- Under "Zero Balance," daily balances are swept to the main government account, improving treasury management.
- Details inter-bank transfer protocols and reporting requirements for excise offices under this system.

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मराठीत सारांश

# महाराष्ट्र उत्पादन शुल्क विभागाचा GRAS Circular - सोप्या मराठीत

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## **थोडक्यात:**
हा circular उत्पादन शुल्क विभागाचा administrative आदेश आहे — दारू license शुल्क, fee आणि इतर excise payment online (GRAS system) कसे करायचे, refund कसा घ्यायचा, आणि accounts कसे रखवायचे याबद्दल.

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## **काय समजून घेऊ लागेल?**

### **१. e-Challan (ऑनलाईन रसीद) चा नियम**
- जेव्हा तुम्ही online payment करता, एक e-challan (डिजिटल रसीद) मिळते.
- एकदा payment झाल्यानंतर, तो challan "deface" (रद्द) केला जातो — म्हणजे दुसरीवेळा वापर करता येत नाही.
- जर कोणी cancel न झालेला challan वापरले तर त्यावर कारवाई होते.

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### **२. Refund (परत पैसा) कसे मिळेल?**
- गलत payment झाल्यास किंवा जास्त fee भरल्यास refund मिळू शकतो.
- परंतु यासाठी आवश्यक कागदपत्रे देऊ लागतात:
- **GRN** (Government Reference Number)
- Bank का **CIN** आणि **Reference Number**
- Bank ची **Scroll Date**
- हे सगळे कागद दिल्याशिवाय refund नाही.

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### **३. Accounting (खाते-किताब) कसे रखवायचे?**
विभाग हे records तयार करतो:
- **Cash Account** — पैसे किती आले?
- **Daily Cash Book** — दिनांकाप्रमाणे कोण-कोण पैसे भरले?
- **Total Receipt** — एकूण किती भरले?
- सगळे figures बँकेतील records सोबत match करायचे (reconciliation).

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### **४. गलत scheme code enter झाल्यास?**
- Payment करताना जर गलत विभाग/head of account सेलेक्ट झाली, तर सुधार केला जाऊ शकतो.
- परंतु साधारणत: correction एकटे officer करू शकत नाही — superior को approve करायचे लागते.

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### **५. Zero Balance Account (२०२३ पासून)**
- Government ने सगळ्या बँक accounts zero balance करायचे ठरवले.
- दिनांक-अखेर उरलेला balance मुख्य government account कडे transfer होतो.
- यामुळे treasury management सुधारली.

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### **६. बँक counter वर सरेशी payment?**
- काहीवेळा offline payment होते (बँक counter वर).
- असे पण GRAS system मध्ये दाखल करायचे लागते — GRN, CIN, reference सोबत.

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## **कोण-कोण पाहणार ते?**
- सगळे Deputy Commissioner / Assistant Commissioner
- District excise office आणि treasury officer

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## **मुद्दा:**
**हा circular दारु license/ शुल्क बदलत नाही** — फक्त payment आणि accounts कसे online handle करायचे याचा नियम आहे.

License धारक यांना तरी indirect असर पडतो — तुमचे e-payment, refund application आणि challan हे सगळे GRAS नियम पाळून होतात.

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**प्रभावी:** Circular प्रकाशनाचे दिनांक पासून.

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